Virtual events emerged as saviors for businesses during the pandemic, when physical conferences and conventions could not happen. The sheer convenience, flexibility, and cost-savings have made them permanent for most companies. But planning a perfect virtual event takes hard work and strategic planning, even if it sounds easier than booking venues, managing guests, and entertaining them in person.
In fact, remote programs are trickier because you need to do more with less to engage the audience until the end. Thankfully, technology can come to your rescue, provided you know how to leverage it. Let us share some proven tech tips for successful virtual events.
Top 5 Tech Tips For Successful Virtual Events
1. Get the basics right
Before anything else, you must get the basics right for the initiative. Set clear goals and know everything about your target audience to plan accordingly. For example, the setup for a remote team-building activity will be different from that of a client conference. Cover the essentials like picking a reliable virtual hosting platform and choosing the right time according to the time zones of the attendees.
2. Provide tech notes to attendees
Going over the technology elements at the beginning ensures a smooth experience for the attendees. After all, you cannot expect everyone to be tech-savvy. Start by highlighting the features and usage of the platform. Explaining details such as how to use the chat feature and mute and unmute microphones can make the event a breeze for the participants. Also, ensure they have the necessary hardware and apps to participate in the virtual get-together.
3. Prepare to troubleshoot
While helping the attendees with tech notes gives you a good start, you cannot get complacent about issues. Participants may encounter glitches with hardware, software, video, and audio. Even unexpected ones, such as the macOS Ventura update not found, may surface and lead to the compromised performance of user devices. You must have a technical team on standby to help people with troubleshooting solutions. The step does more than run the meeting seamlessly. It also enables you to engage the participants.
4. Check things at your end
Besides ensuring a seamless experience for attendees, you must also check things at your end to make your virtual event successful. Ensure a glitch-free, high-speed internet connection in the first place. A faulty connection can disrupt the experience for everyone on board. You must also have enough hard-drive space on your devices to run your conference platform and store and download videos simultaneously.
5. Prepare to share
Screen-sharing is an integral element of virtual events because you must show, not tell, to keep the attendees engaged until the end. You require the right hardware and software to facilitate screen sharing during the meeting.
Learning how to use them is equally crucial. For example, you must know how to select and share a specific window instead of your full desktop. Also, optimize for accessibility to all members of the audience, such as choosing a platform that works for people with visual impairment.
A successful virtual event depends on the optimal use of technology. You can follow these savvy tech tips to lead it to success by ensuring an excellent attendee experience from start to end.